Dear OCA members,

My apologies for the events that transpired at our Annual General Meeting (AGM) this past weekend.  The OCA Board has and always will operate with the memberships best interests in mind.

The purpose of the AGM is to report operational and policy details to the membership, vote on affairs of the OCA, and elect Board members as required.   We are happy that a number of members have come forward to run for office on behalf of our 4,000 members, it certainly takes a great deal of time.

As I opened the meeting we were immediately questioned on the by-laws as well as the use of proxies.  While many of these issues are easily addressed, the members present would not approve the AGM Agenda.  After almost two hours of debate, those members prevented us from formally starting the meeting.

In an effort to ensure all issues are addressed and that you, the membership, has a voice, I felt it best to adjourn the meeting and address all issues.  While the meeting package had been vetted by our corporate lawyer, we apologize to the membership if the by-laws or use of proxy votes appeared confusing, this was not our intention.

The resolution to this situation will encompass ensuring that we have legal rulings on all of the Points from the last meeting, as well as, but not limited to, the following:

• A better defined process for handling future impasses.
• A review of the nomination and election process for transparency and equal access to the membership for all candidates.
• A new proxy form will be created and re-issued with very clear specifications.
• A Board position statement will be issued so that it is clearly evident what actions a Board proxy is supporting.

Because of this delay, a new AGM will have to be scheduled, but rest assured that none of the current schedule of races and events will affected.  The dedicated staff at the office are continuing their efforts to deliver you an excellent season, whatever your cycling discipline may be.

If you have questions or concerns let us know immediately.

Best regards,

Chris Chambers

President, OCA

Please note a temporary problem with the Merchant provider had taken down our online registration company’s payment option. This has now been restored and all systems are go.

We do apologize for any inconvenience this may have caused.

Please note anyone getting a licence for the Good Friday Road Race MUST choose the rush processing option to be able to get into the race this weekend. Licences with the rush fee will be given first priority.